Financial Management

Bookkeeping that keeps up with the site

Bills, banking, VAT, CIS, invoicing and accounting reports in one place — built for UK construction, with two-way QuickBooks sync.

Suppliers and bills

Get supplier paperwork from the letterbox into the ledger with as little typing as possible.

  • Bills with line items, VAT per line and project cost allocation.
  • An attachment inbox: emailed receipts and invoices are scanned into draft bills for review.
  • Duplicate detection and statement reconciliation against supplier accounts.
  • Recurring bills and payment recording with part payments.

Banking and reconciliation

Know exactly which money moved and why.

  • Multiple bank accounts with statement imports.
  • Automatic matching of transactions against bills, invoices and expenses.
  • Categorisation rules and a full audit trail per transaction.
  • Bank reconciliation with locked, reconciled periods.

Invoicing and payments

Bill clients on time and see what is outstanding at a glance.

  • Invoices from approved quotes, valuations and payment schedules.
  • Payment recording, part payments and credit notes.
  • Overdue tracking and reminder emails.

VAT and CIS done properly

UK construction tax handled as part of the workflow, not a separate spreadsheet.

  • VAT labels and rates you configure, applied per line item.
  • VAT reporting on receipts and sales.
  • CIS deductions tracked on subcontractor labour, from bills through payments.

Accounting and QuickBooks

A real double-entry ledger behind the day-to-day, with QuickBooks kept in step.

  • Chart of accounts, journal entries and an automatic posting trail.
  • Profit and loss, balance sheet and trial balance.
  • Two-way QuickBooks sync for accounts, vendors, customers and jobs.

Budgets and cash flow

See financial position per project and across the business.

  • Project budgets vs actual spend, updated as bills and labour land.
  • Company spend dashboards and financial insights.
  • Cash flow forecasting from bills and invoices.

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